Tag Archives: culture

7 Tips for effective virtual meetings

Posted by on

If you have the kind of job where you can work from home, you have probably been on hundreds of virtual meetings in the past four months. And this will most likely continue for the foreseeable future as many companies have no set date for when they will have employees return to their offices. There are plenty of articles with overall tips for working from home. Here are my tips for effective virtual meetings:

Follow meeting norms – If your company had meeting guidelines and standard practices when you were all in person, continue to follow them. During my interim engagement at the University of Vermont Health Network, I became very familiar with the meeting norms in IT and shared them in a previous blog post – “We’re at meeting norms”. I consider them best practice. They included behaviors that contribute to productive, collaborative work. I can honestly say that the meetings there were some of the most productive, focused, and efficient meetings I have seen in all the organizations I’ve worked in. One of the most useful is having 25- or 50-minute meetings. When you are working in whatever home office setup you have, you do not have to move between meeting rooms. But you still need time between calls whether it’s a bio break, time to stand up and stretch, organize your follow-ups, or get ready for the next meeting.

Know how to use the tools – Get to know all the features of your preferred/default video conference tool and be comfortable navigating in it. But be flexible and quick to adapt to other tools as needed if the meeting host has a different default tool. Be patient when technical issues arise and work together to resolve quickly or find a workaround. People are more supportive and tolerant of issues now compared to when there was just one or two people remote with everyone else in a conference room together wondering why the remote people were having issues. Continue reading →

Be a part of the change

Posted by on

I have watched with sadness, anger, and disappointment the events of the past week. Amid a public health crisis and a historic level of unemployment that are disproportionately impacting people of color we saw captured on video the death of a black man, George Floyd, at the hands of four police officers in Minneapolis.

I am a liberal white woman. I grew up in a white neighborhood in Northeast Minneapolis. As a young adult, I lived in South Minneapolis and later North Minneapolis – much more racially diverse parts of the city. My sister and brothers, nephew and nieces, and their children all still live in the Minneapolis area. My nephew has lived for over 20 years just off Lake Street in South Minneapolis where nearly every business has been damaged or destroyed in the past week. But this destruction was not limited to Lake Street which you saw on the news. It happened all over the Twin Cities area as people intent on causing trouble and more divisions scattered to set fires and smash windows. As of late Sunday night, 270 businesses had been damaged or destroyed. It broke my heart to see that beautiful, diverse city so broken. And then to see that destruction spread in other cities over the weekend.

I am old enough to remember the riots and social unrest of 1968. I came of age during the women’s movement in the late 1960’s and early 1970’s. I have been to my share of peaceful marches and protests over the decades starting with an anti-war demonstration in 1970 on the University of Minnesota campus with one of my high school teachers and several classmates. In recent years, my husband and I have showed up for women’s rights, gun control, and immigration reform.

While I have experienced sexism, I also experience white privilege. I try to understand racism and its impact on people, but I cannot fully understand what it is like to be a person of color in America.

As a citizen, it is our right to peacefully protest. Thousands of people are in the streets in every major city across this country peacefully protesting racism and police brutality. A small number of extremists are turning these protests to violence and destruction each night.

We are seeing the best and the worst in people right now. Continue reading →

Leaders as mentors

Posted by on

Since late May, I’ve had the chance to work with a new group of talented and committed IT professionals at the University of Vermont Health Network. Everyone is working hard towards a common goal with our canstockphoto13471338 (1) mentorupcoming Epic go live. I am impressed every day with the depth of knowledge, flexibility, resilience, and dedication of so many.

I’ve learned much from all of them and would like to think they have learned from me as well. I try to be a good role model in all my words and actions. But no one is perfect! With the pace we are all working these days, it’s a very dynamic environment. We’re heads down addressing issues and getting final tasks done.

If we really believe as leaders that our people are our greatest asset, then in spite of being in crunch time, we need to ensure we are modeling the right behaviors and fostering the kind of culture that people can thrive in. Hard as that may be on our busiest of days, we owe it to our teams.

In a few weeks, we’ll be working long shifts together in the 24/7 command center. There will be many issues to address and problems to fix. The stress will be high. But we will also be sharing the joy of having crossed the finish line together. I have been with this team on their Epic journey for only a few months. Most of them have been on this journey together for a few years. Continue reading →

Working together, we improve people’s lives

Posted by on

That’s the vision of the University of Vermont Health Network (UVMHN) where I’m currently serving as the interim Chief Technology Officer. It’s a simple but powerful statement and a great reminder of the canstockphoto10098870 (1) working togetherimportance of “we” and the work we do together. With our major Epic go live less than two months away, we are constantly reminded what a critical foundational  piece the common, integrated EHR is for the health network. No pressure!

I described the scope of our Epic project in my post “Crunch time and why IT matters” and shared stories from our 90-day Go Live Readiness Assessment (GLRA) in my post “IT takes a village”. Our 60-day GLRA was a few days ago. Dr. John Brumsted, UVMHN CEO, and the presidents from the hospitals and the medical group kicked off the day thanking everyone involved and describing what the common, integrated EHR will mean for our patients. And as Dr. Brumsted noted, the Epic project is the biggest undertaking to date for the organization as an integrated network.

UVMHN is not the first nor the last organization on the journey to create an integrated care delivery system to serve the patients in a region.  To be a truly integrated network, common values and strong relationships are key. Continue reading →

What’s the why?

Posted by on

Yet another best practice from my IT colleagues at the University of Vermont Health Network (UVMHN). We emphasize “the why” in all our work and communications. From the updates on our upcoming Epic go canstockphoto4362942 (1) the whylive to agenda topics to user communications about scheduled downtimes, explaining the why helps everyone understand the context and reasons for what we do.

Our University of Vermont Medical Center (UVMMC) Chief Nursing Officer, Kate Fitzpatrick, reconnected us all to “the why” again at our IT All Staff meeting this week. With about 70 days left until go live, she spoke to the staff who are working long hours to implement a common, integrated EHR throughout the network.

She drew on the stories that were part of the Green Mountain Care Board Certificate of Need (CON) presentation when UVMHN first got the project approved.

Those stories were like those of every other healthcare system with a regional reach that cares for their patient population through integrated and coordinated services provided by an academic medical center and community hospitals. A common patient health record accessible by clinicians at all care locations.

I remember when my daughters were very young. Continue reading →

Hate has no place

Posted by on

The most recent horrific mass shootings are not due to video games, the Internet, nor mental illness. There are more guns in the United States than people. Let that sink in.canstockphoto45815739 (1) no hate

Hate speech, racism, and white supremacy exist and are tolerated by some of our elected leaders who are supposed to keep us all safe. Let that sink in.

This is not who we want to be as a country. It is time for responsible, moral leaders to act.

I am saddened and outraged yet again by the mass shootings in El Paso, Dayton and Gilroy. We have seen hate target Jewish people at worship in Pittsburgh. We have now seen hate target Hispanic people shopping on a Saturday. These are people like you and me who go to stores, festivals, and churches like you and me.

I have no new messages. I have said it all before in one way or the other.

I wrote about every day racism last year after stories surfaced about incidents at a Starbucks, an Airbnb, a common dormitory room, and a college tour: Teaching moments – every day, everywhere

I wrote about the inhumane treatment of immigrants at the border: Heroes among us: pediatricians

I wrote about the strength and leadership of the Parkland students who started a national movement for gun reform after a mass shooting at their high school: What will you speak up for? and This can’t be the new normal

I wrote about gun control after the largest mass shooting in this country at a music concert in Las Vegas: When can we talk about it?

I wrote about the mass shooting at the Pulse nightclub which targeted gay people: Who do we want to be?

I wrote about what I want for my grandchildren as I watched a gun control debate back in 2016: On being a grandparent

And I wrote about the need to build bridges as I listened with both sadness and fear to the divisive rhetoric during the 2016 presidential election: Build bridges, not walls

We must speak up for love and justice every chance we can. We must challenge those who hate and divide us as a people. And we must vote for the kind of leaders that we are willing to trust the future of our children and grandchildren to. Please join me.

“We’re at meeting norms”

Posted by on

That’s a new phrase for me. One I’m still getting used to at my current interim engagement in IT at the University of Vermont Health Network. Said like that, it means it’s 10 minutes to the hour and time to wrap canstockphoto15517676 (1) meeting normsup the meeting. Time for people to shut down any video conferencing, clear the room, take a bio-break and get to their next meeting. And for others to come in and get set up for the next meeting to start right on time. And start on time they do.

This is a meeting discipline that makes a lot of sense and everyone seems to have adapted to it. As the new outsider, I’m still getting used to it and trying my best to conform. Get there on time and if chairing the meeting, wrap up by 10 minutes to the hour (5 minutes if it’s a 30-minute meeting).

Other meeting norms the IT department has established include all agendas and meeting materials available in advance as part of the meeting invite, not sent around separately as emails with attachments. I was told early on that if a meeting doesn’t have an agenda, you’re free to not attend the meeting. While I’ve seen no specific guideline on this, I wouldn’t be surprised. Another way to ensure meetings have purpose and a plan for the time. Continue reading →

M&A work is not just about technology

Posted by on

Between the organizations I’ve served as CIO and the health systems I’m advising these days through StarBridge Advisors, I’ve seen plenty of M&A activity over the years. Mergers and affiliation agreements People putting the pieces together conceptcome in all sizes.

For a CIO there are the typical areas to look at for system consolidation and integration. But it’s not just about technology. You have to consider the people who are impacted.

I recently wrote an article for the CIO Techie Magazine Healthcare Technology Special Edition 2019 called “M&A activity continues – for IT leaders it’s not just about technology”. I advised on how best to retain talent while still ensuring the strategic goals of the organization and the drivers for the M&A activity are met. My advice:

  • Get to know your new partners and colleagues early
  • Remember that culture is key
  • Partner with HR early on
  • Communicate early and often
  • Think win-win not win-lose
  • Be kind and generous

Check out the full article here.

Related Posts:

Merger mania – is it good for the patient?

Culture matters in mergers

Corporate functions, local service

The evolving role of the CIO

Posted by on

At the beginning of 2019, is your role as a Chief Information Officer what it was a year or two ago? Is that even still your title? Chances are the answers are no. Your role is possibly broader and more strategic canstockphoto2442956 (1) changing role of CIOthan it was.

Much has been written about the changing role of the CIO. There is talk about CIO 3.0. Some CIOs may feel pressure to take on new responsibilities, so they aren’t overshadowed by other new CXO leaders. But many more want to broaden their role as healthcare and technology evolves.

As John Glaser summarized so well in his article, “The Evolution of the Health Care Chief Information Officer”, many new CXO roles now interplay with the CIO role.

He talked about the five factors shaping the CIO 3.0:  the transformation of the health care business model; relentless innovation in information technology; shift in strategic emphasis; stepping up your skills; and IT leadership becoming a team sport. This last one is critical. The CIO and other evolving roles must play well with one another in the interest of the organization.

One of our StarBridge Advisors blogs in 2018 was by Avery Cloud, a former advisor and now CIO at Franciscan Missionaries of Our Lady Health System (FMOLH).  The title of his blog post was “The C-Double I-O”, adding a second “I” in the CIO title for innovation. He challenged CIOs to become as conversant in innovation principles as they are in ITIL.

David Chou, Chief Information and Digital Officer at Children’s Mercy Hospital, suggests that CIO also must mean “chief influence officer”. In his article he emphasizes the importance of creating a strong culture that supports transformation, and thinking like a CEO.

In the most recent StarBridge Advisors blog, “10 Steps to Prepare for 2019 – Big Challenges – Bigger Opportunities”, David Muntz had some advice for CIOs in the coming year. In step #3 he encourages CIOs to do a self-assessment. Continue reading →

8 Signs of a strong security culture

Posted by on

Cybersecurity incidents in healthcare are on the rise. Organizations are continuing to strengthen their security programs. canstockphoto45375611 (1) security culture

I am currently working with two clients who are focusing on security. One is a large regional organization that is hiring their first Chief Information Security Officer (CISO). They asked StarBridge Advisors to provide an interim CISO to help build the security program while they recruit. The other is a university health system that is consolidating their security program under the university CISO and hiring an associate CISO to focus on the health system. Both organizations recognize the importance of the CISO role and the need to continually strengthen their security profile.

While it may be surprising to see organizations hiring their first CISO in 2018, what matters is that they recognize the need and are making the investment.

When I served as CIO at Michigan Medicine for the hospitals and health centers, we crossed that bridge in 2015. The IT leader responsible for infrastructure had been responsible for security as well – not uncommon in healthcare organizations. I recognized that the security function needed a dedicated focus, so we hired a full-time CISO.

I engaged a third-party security expert to conduct an assessment using the NIST framework. As a CIO, I learned a great deal through that process. With the help of our consultant, I was able to educate the executive team as well.  One component of the final assessment report was about creating a security culture.

Security cannot just be the job of the CISO. Continue reading →